Motivox
Bright shop floor, Motivox garage software from intake to invoice

Features

The Golf is outside. Brakes squeal.

The real flow: inspection → quote → approval → floor → invoice. Customer, car, and job stay the same chain.

H-842-XN

VW Golf 1.5 TSI

Front brakes

01

Inspection first.

Your own inspection checklists: sections, items, order. Per item OK, attention, urgent, or n/a plus a note. Save as draft, finalize, then read-only. Findings carry into the quote.

Status: inspection

H-842-XNDraft

Inspection · front brakes

  • Front discsAttention
  • Tires and balanceOK
  • LightsOK

Status: inspection

02

A quote the customer can trust.

A work plan with multiple lines, built from the inspection and your services library. Printable PDF for an in-shop signature, or a secure link with signature and timestamp, by email.

Awaiting approval

H-842-XN

Quote · front brakes

  • , Pads + discs front axle
  • , Labor hours + consumables
  • , Signature + timestamp in the portal

Awaiting approval

03

Only after approval: the floor.

Work order from the approved plan. Assign and schedule technicians. The customer picks a slot from the same shop capacity. Timer (one running) or manual hours, photos and video on the line.

In progress

H-842-XN

VW Golf 1.5 TSI

Front brakes

Technician assigned

1:42:08

In progress

04

Invoice from the same rules.

Approve or reject hours (with a reason). Then a pro forma or final invoice from hours, parts, and consumables. PDF download via a secure link, no attachment by default.

Invoice sent

Technicians working on the garage floor
H-842-XNInvoice sent

Shop pulse

Know how the day is going before the coffee is cold.

Your dashboard, your tiles. Drag them, resize them, keep only what you actually look at, low stock, each technician’s workload, what needs action today.

Action needed

  • , 2 quotes awaiting signature
  • , 1 invoice past its due date

Low stock

Brake pads, front axle

2 left · min. 4

Technician workload

  • Daan
  • Sanne
  • Bram

Live shop planning

Garage plan

Monday morning, without the phone tree.

Arrivals, night-drop cars, replanned appointments and real shop capacity on one board, plus a team cockpit that shows who is clocked on and what they have on.

Cars in the shop

  • H-842-XNArrives 08:00
  • K-193-BGNight drop · key box
  • P-557-TZReplanned to Thursday

Overview

The short version of everything inside.

  • 01

    From inspection to invoice, one file

  • 02

    Digital quote with signature

  • 03

    Technician portal: timer, schedule, photos

  • 04

    Customer portal: status, approve, download

  • 05

    Approve hours, then invoice

  • 06

    Parts + consumables on the invoice

  • 07

    Live shop planning: arrivals, night-drop, real capacity (Garage plan)

  • 08

    Dutch invoice (KvK, VAT, IBAN, PDF)

  • 09

    APK reminders

  • 10

    Optional: Mollie, Tikkie, Exact, Moneybird, e-Boekhouden

  • 11

    Your own dashboard: drag, resize, low-stock alerts

  • 12

    Credit notes, line discounts, km or miles per car

Three sides of the shop

Office, bay, and customer, each their own screen.

For the shop owner

  • Customer file and vehicles (plate, make, model, year), including RDW plate lookup and APK date
  • Your own inspection checklists and a status report per vehicle
  • Quote and work plan from the inspection plus the services library
  • Work order, schedule technicians, traffic-light and capacity on the dashboard
  • Approve hours, pro forma and invoice, CSV and UBL export
  • Product catalog, stock movements, large parts on the job, consumables as a % of labor (default 8%)
  • Onboarding wizard for solo or team, invite the team, APK and invoice reminders, activity log
  • Office vs technician roles, MFA, privacy export or anonymize, each shop sees only its own data
  • A dashboard that is yours: choose, drag, and resize tiles, including low stock (minimum level per product) and technician workload
  • Live shop planning on the Garage plan: arrivals, night-drop, replanning, car capacity, team cockpit, leave self-serve
  • Line discounts on labour and materials, credit notes, km or miles per vehicle

For the technician

  • Own dashboard: today’s work, no office noise
  • Own schedule and a work order with customer, car, and lines
  • Run the inspection on the floor, close out steps
  • Timer (one running timer) or manual hours, large buttons, built for the pit
  • Photos and video on a work line
  • Attendance, break, and busy on the workday
  • Phone, tablet, or desktop, the same portal, sized to the screen

For the customer

  • Log in with a one-time code, or open via a secure link
  • View the quote and sign digitally
  • Pick an appointment slot after approval, no cold self-booking off the street
  • Follow repair status, without internal notes
  • View inspections, vehicles, and the invoice; download the PDF
  • Pay online when the shop has connected Mollie or Tikkie
  • Drive to more than one Motivox garage? One login covers them all

Customer journey: Approve → book → track → pay.

Integrations

Connectable, per shop.

Online payments with Mollie or Tikkie. Accounting with Exact Online, Moneybird, or e-Boekhouden. Invoice export as CSV and UBL. Not on by default for everyone, you enable what your shop uses.

Tools and workshop environment at an auto repair shop
Motivox

Less retyping. More time under the bonnet.

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