2026-07-26 · 1 min read
Garage invoicing: from hours to PDF
Pro-forma vs final, numbering, PDF storage, and secure download links — without emailing PDFs by default.
Invoicing is the end of the job — and a common error point when hours are copied by hand.
Use pro-forma to check amounts, then final invoices with proper numbering and statuses (Draft → Sent → Paid / Void). Store every PDF render tenant-scoped. Prefer a secure portal download link over PDF attachments that vanish in inboxes.
When timesheets are approved first, invoice lines stop being a guess. Large parts come from the work order; consumables are a configurable percent of labor (default 8%). Dutch invoice identity (KvK, VAT ID, IBAN, logo) and CSV or UBL export belong in the same flow — the one Motivox enforces. Optional accounting push (Exact Online, Moneybird, or e-Boekhouden) is per shop after you connect it — not on by default.